Automating accounting and financial controlling processes for Adidas

Back-office automation for Adidas AG

Adidas AG, founded and headquartered in Herzogenaurach, Germany, is one of the world largest and most famous sportswear manufacturers. RPA is an essential and growing tool within Adidas to manage and modernize hundreds of back-office processes.

For this project we had the opportunity to work in the famous Adidas Campus in Herzogenaurach to work on automating multiple processes in the finance department.

The goal of the project was to share our best practices and know-how to intelligently automate business processes through Robotic Process Automation, in order to increase both quality and speed of internal administration processes.

As a proof-of-technology, two business processes within the Accounting (invoicing) and Controlling (budgeting/forecasting) domain were selected. Within accounting we automated processing and generation of intercompany invoices. The sports brand has a huge amount of subsidiaries, generating thousands of invoices and intercompany recharges. In addition, since Adidas has daughter companies all over the world, business logic was quite complex. Reducing operational risk by eliminating human error in crucial steps led to a faster and leaner process. In the controlling process, for internal reporting requirements Adidas had to generate multiple forecasting and budgetting reports. These reports were created, handled and checked manually and took multiple FTEs to complete.

“We loved working with you and I am sure you will continue this success in the future!”

Mohammed Al Ghadban – Process Automation Manager – Platform Engineering and Architecture

Both processes presented a lot of challenges, such as integrating custom build SAP modules with in-house applications built by Adidas while using smart robotics to meet the highest quality standards. Both processes were successfully automated end-to-end with massive speed, throughput and quality increases as a result.

Video demo

Automated applications

SAP, Microsoft Office Excel, Chrome, Custom In-house Software

Implementation partner

Digital Innovation

Updating exchange rates in SAP

For financial reporting requirements, one of our clients has to continuously keep track of exchange rates for international currencies in its  SAP system. In the past, our client had outsourced this activity to a team in India, keeping track of the international currency exchange rates and updating them manually in SAP for each international currency pair. This was a daily and manual routine, however unfortunately resulting in a lot of errors in entering the data. When errors occurred, this generated a backlash on the financial reporting, requiring a lot of rework and causing reporting delays.

With Automagica, updating these exchange rates becomes a breeze to automate. The Automagica robot visits the website of the European Central Bank, taking note of the most up-to-date market exchange rates for foreign currencies. It then logs into our clients SAP system to automatically maintain the currency exchange rates with the OB08 transaction. If an exchange rate for a particular pair already exists, it is either replaced or skipped.

In the video below, you can see our robot in the SAP sandbox environment for one of our implementation partners:

The robot is started through the Automagica Portal, one of the enterprise features we are offering to our Automagica clients.

Using our Automagica robot, our client was able to fully automate the process of updating foreign currency exchange rates in its SAP system, resulting in a 0% error rate with regards to exchange rates and timely financial reporting.

Would you like to learn more about Automagica, our Smart Robotic Process Automation software and its capabilities to automate even the most complex processes? Get in touch with us at hello@oakwood.ai or sales@automagica.be.

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